01
Background
RAC WA's headquarters in Joondalup had needed a rework of its meeting rooms for some time. The spaces weren't set up for the mix of in-person and remote attendance that had become normal, and booking them was an ongoing source of friction.
Focus AV was engaged to transform ten spaces in total: eight standard meeting rooms and two large-format spaces.
02
The challenge
The job had to close two gaps at once — remote meeting capability, and presentation quality for people in the room. Neither could come at the expense of the other.
Room booking was the third problem. Without a visible, connected scheduler on each room, double-bookings kept happening and rooms sat empty while people hunted for somewhere to meet.
Delivering across ten occupied spaces in a working head office meant a clear timeline and constant communication with the RAC team so meetings could keep running around us.
03
The solution
- Eight meeting rooms fitted with Samsung displays ranging from 55 to 65 inches.
- Logitech Rally Bars and Rally Mic Pods in every meeting room, so voice pickup covers the whole table rather than just the seats nearest the screen.
- Two large spaces built around 98-inch Samsung displays, supported by PTZ Rally Cameras and ceiling microphones for coverage across a room too big for a bar alone.
- A Tap Scheduler on every room, showing availability at the door and tying bookings back to the calendar system.
04
The outcome
Presentations are legible from anywhere in the room, and remote participants are heard and seen properly instead of being a voice in the corner. The two large spaces now handle all-hands and briefing sessions that previously had to be held elsewhere.
The Tap Schedulers took the guesswork out of room use — staff can see what's free without opening a laptop, and the spaces get used closer to capacity.
Ten rooms specified consistently means the same experience wherever a meeting lands in the building — no relearning the controls, no room that everyone quietly avoids booking. The upgrade brought RAC's meeting spaces into line with how the organisation actually works day to day.
